Privacy Policy
This Privacy Policy describes the categories of personal data processed by pijubhash, the purposes for which that data is used, the legal bases for processing, retention and security practices, and the rights available to individuals concerning their personal data. The policy applies to editorial correspondence, site interaction, and the resources and templates made available through this reference environment. Where technical terms are used, they are defined in context to facilitate review by researchers, system designers, and other professionals consulting the reference materials.
Data categories and collection methods
pijubhash collects a limited set of personal data necessary to operate an editorial reference environment and to process administrative correspondence. Data categories include contact identifiers (name, email address, telephone number where provided), organisational identifiers (organisation name and role where provided), and submission metadata (artifact identifier, document version referenced, message content, and any attached excerpts submitted to clarify queries). Technical interaction data collected automatically includes non-identifying logging information such as user agent, anonymised IP address fragments when necessary for operational checks, timestamps, and resource access patterns. Collection methods are explicit: data provided directly by correspondents through the contact interface; metadata recorded when users access downloadable resources; and minimal technical logs used to maintain site availability and to support security and integrity checks. Collected information is constrained to what is necessary to fulfil editorial processing and provenance recording and is not used for profiling or advertising.
Purpose of processing and legal basis
Personal data submitted via the contact channels is processed to record and respond to inquiries about editorial materials, to maintain a correspondence register for provenance, and to implement the revision protocol described within the site documentation. Processing is also necessary for the legitimate operation of an editorial reference resource: maintaining accurate records of submissions, tracking changes to artifacts prompted by correspondence, and enabling traceable communication with contributors and requestors. Where individuals provide data, processing is performed on the basis of legitimate interest to maintain the editorial record and, where relevant, on the basis of the individual's consent for the specific handling of attachments or supplementary material. Technical logs are processed to ensure site security and stability. Data provided for editorial clarification is not repurposed for unrelated uses and is retained only as necessary to support the stated editorial and provenance objectives.
Cookies, local storage, and interface state
The site uses minimal cookies and local storage strictly to preserve interface state and recorded consent preferences. Cookies used are first-party and non-tracking in nature: session-state tokens to maintain form interaction completeness, a persistent preference marker for the cookie consent control, and lightweight performance markers to assist in non-identifying maintenance diagnostics. No third-party advertising or tracking cookies are used. The cookie consent control presented on the site provides clear accept and reject options; the preference choice is recorded locally and can be changed by the user. Detailed cookie descriptions: persistent preference cookie (stores consent choice), session interaction cookie (transient, clears on session end), and a small performance token (used to aggregate non-identifying error rates to assist maintenance). Users may clear browser storage at any time to remove stored preferences; clearing does not modify any editorial records already submitted through the contact interface.
Retention, access, and security measures
Correspondence records and any attached excerpts submitted for editorial review are retained as part of the site provenance register for a period consistent with archival and reproducibility objectives. Standard retention is three years from the final editorial action unless a shorter or longer retention period is required by applicable law or for archival completeness; records that contribute to published revisions may be retained longer to preserve historical provenance. Access to personal data is limited to administrative staff responsible for editorial processing and to authorised personnel performing maintenance or audit functions. Reasonable technical and organisational measures are implemented to protect personal data against unauthorised access, alteration, or loss; these measures include access controls, encrypted storage for administrative records where appropriate, secure transport protocols for data in transit, and routine system updates. Incident response procedures exist to address potential security events; when a security incident affecting personal data is identified, appropriate notification to affected parties and competent authorities will be considered in accordance with applicable law and proportional risk assessment.
Individual rights and how to exercise them
Individuals whose personal data are processed by pijubhash have, subject to applicable law, rights including access to personal data held about them, the correction of inaccurate records, the deletion of personal data where retention is no longer necessary for the purposes listed above, and the right to object to processing where legal grounds apply. Requests to exercise these rights should be sent to [email protected] with sufficient detail to identify the relevant records (name, email used in correspondence, and any correspondence identifier if available). To protect confidentiality and prevent unauthorised disclosure, identity verification steps will be applied prior to fulfilling access or deletion requests. The site will endeavor to acknowledge and respond to substantiated requests within a reasonable timeframe and in accordance with applicable statutory periods. Where a request is denied for legal reasons, a clear explanation of the rationale will be provided along with information on any available recourse.
Third-party services and data transfers
pijubhash minimises the use of third-party services that involve personal data. Where third-party providers are engaged for hosting, email delivery, or analytics for service integrity, such providers are selected on the basis of contractual assurances concerning data protection and, where applicable, adequate safeguards for international transfers. The site does not host advertising services nor engage in behavioural profiling. When third parties process personal data on behalf of pijubhash, they act solely as processors under contractual terms that restrict use to the performance of the specified hosting or service function and that require appropriate technical and organisational safeguards. Details of third-party processors and the categories of data shared with them can be provided upon request via the contact channel listed below.
Contact and supervisory authority
For questions about this Privacy Policy, to exercise individual rights, or to request further information about data handling practices, contact the data steward at [email protected] or use the postal contact below. Postal correspondence should include a return email address to enable a prompt administrative response. The contact details for administrative correspondence are: 16 Great Portland Street, London W1W 8QJ, United Kingdom; telephone: +44 20 7183 8750. Where a data subject considers that data processing does not comply with applicable law, they may lodge a complaint with the relevant supervisory authority; for correspondents in the United Kingdom this is the Information Commissioner’s Office (ICO). This Privacy Policy is periodically reviewed and updated; material changes to processing practices will be reflected on this page with an updated effective date.